I signed up with Afrihost in January 2018, and unfortunately had to move homes in August. I communicated with an agent (i have all the emails), and long story short - I was given no option but to cancel as Afrihost was not able to provide service to the complex I moved into. When I cancelled through the client zone portal, there was no mention about a cancellation fee. Telephonically no mention was made either. Confirmation was received, twice, that my account has been cancelled and no further payments are due. A month later, I got sent an invoice of R999.00, debited on 06/09/2018. I contacted Afrihost to dispute this and I was told that its the cancellation fee, and also because I still have the router. No one has ever informed me that I need to return the router. In the mean time, Fribre got installed at my home by Openserve and I signed up with a different service provider. Yes, after Afrihost repeatedly told me that they are unable to provide a service to me. I requested to withdraw my cancellation, keep the router and for Afrihost to re-connect me. They again, showed me away in that they are amendment that there they are unable to re-connect me.
I was advised on more than one occasion, by more than one consultant that if I return the router, I would be able to be credited for the R999.00 deducted. This was arranged, and the router was collected from my office on 05/09/2018 which was also confirmed by Afrihost that they received it. Now that I have requested to be credited, they refuse to.
They should credit me, because:
1) I never wanted to cancel in the first place.
2) They advised me that it would be the only option and that they are unable to provide a service to me.
3) I have email confirmation on all of the above, and that it was confirmed that there are no amounts payable.
4) No one from Afrihost communicated to me that there will be a cancellation fee and that I need to return the router. I even asked specifically about the cancellation fee and even received a response to say that there are no fees to pay.
5) It was confirmed that if I return the router, I will be credited, by more than one consultant (I am sure all calls are recorded as proof)
6) I have returned the router in perfect condition like I was advised to do and given no other option.
I have logged a complaint on ISPA, Resolve SA (where they are still unable to assist, I have a complete record of tlmy case) and will be logging it with the ombudsman if this matter is not sorted asap.
Email correspondence is available on request, but surely afrihost gave all communications on record.
I look forward to your prompt response on this matter.
There is currently and has been for at least the past 6 months ( as I signed up 6 months ago) a clear stipulation on their website at the bottom of the page re cancellation charge of R999, at least for their Fixed LTE products with "free" router within 6 months of signup...
Not sure if this applies to other/all their products.
As far as promising you a refund, if you have an official email from them advising as such ,then you should, technically, be able to get your money back.
I would say you have a pretty solid case. Especially since they took back the router from you. There is a clause which states if you cancel within the first 6 months that you'll be liable for a R999 charge, but the router should have been yours to keep.
Simply on those grounds, they should refund you the R999 as a goodwill gesture for the error on their part.
From a legal standpoint, at the very least they owe you a router, but at this point, any reasonable company would just refund the R999 charge and move on.