How do you fill in ui19 forms?

[blue-eye-boy]

If you must fill in a ui19 form for an employee who leave your employment, do you fill it in by hand? Is it required to fill it in by hand? I know it must be printed eventually to be signed and so on, but how do you fill it in?

The reason I'm asking, is I cant write very nice, and these labour offices seem to have eye problems. They always have some kind of problem with the forms I send with the employees. So really would like to be able to edit these on the pc, if I may do it like that.

 

[FNfal]

I downloaded it and fill it in on my PC .
Dont you fill them in every month with your UIF returns ??
Let me see if i can find a link for you.
http://www.labour.gov.za/DOL/downloads/documents/forms/unemployment-insurance-fund/UI19-new.pdf

 

[blue-eye-boy]

No, we only fill it in when an employee leave. I dont think they can expect of me to fill in these for 45 employees each month. I'm not quite sure how the uif payments work, we dont do it ourselves. I got that file you linked to, and I did convert it to a word document, but may I edit it like that, or must it be hand filled?

 

[FNfal]

Just fill it in on your PC and then print and sign it .(you must make 2 copies one for them and one you keep which they stamp)
I take mine in every few months.

 

[krono9]

Just a question.. was the employee retrenched or did he resign ?

 

[sand_man]

I've converted the form to jpg or png and then fill it in using either photoshop or paint.

 

[LazyLion]

Always filled them in by hand.

 

[blue-eye-boy]

Just a question.. was the employee retrenched or did he resign ?

Most of the time their fixed term contracts end, or resigning. Imo they cant do much with the form if they resign, cause then you dont get uif payments. But normally they insist.

 

[Piesank]

I type mine out and I fill it in when employees get dismissed or resign - not the best practice I know. . .

Let me know if this doesn't work

 

[minty203]

A ui19 is a form used to declare to the uif your employees. You fill it in and send it to the uif everytime an employee begins works, leaves work, or there is a salary change.

i think it, by virtue, has to be submitted monthly, but it practically doesnt happen this way. and it doesnt make sense actually to submit it monthly if there have been no significant changes to employees salaries.

The employer fills it in and submits it. Not the employee.

for each reason an employees employment is terminated there is a code. its important to use the right code because for some reasons of termination an employee isnt able to claim uif. like if he resigns for example.

previously you had to fill it in by hand. if you type it out, i cant imagine that that would be an issue. now their systems have improved and you can do it online. via the labour.gov.za website. you register a profile sort of like you would a sars efiling profile. and you list all your employees on there.

everytime something changes, you do it there.

you can pay it monthly via your sars emp201 return if your business is registered for payroll taxes (but remember sars just collects the money on behalf of the uif, they have nothing to do with the uif otherwise) or directly via the uif.

hope this helps.

happy happy.

ps: sorry for not differentiating between upper and lower case in my reply, ek is te moeg vanaand.