‘Efficient software licence management could save companies thousands’
“Too many companies out there do not understand the added value of proper licensing and maintenance programmes offered by software publishers,” says Rosema.
“They do not realise that costs can be controlled and that they can get better value from their software purchases – it is no good if software purchases do not match the actual requirement of the business and future usage thereof while, thousands of rands are lost by incorrect purchasing and lack of control.”
“Partnering with Adobe Systems SA and other software distributors, Exell Technologies is now planning to assist the graphic art and printing industry in ensuring that they have the best suited software licensing management solutions,” he adds.
Exell Technologies advocates the replacement of the ‘Box licence’ or products bought off the shelf – with ‘Licence programmes’ which may be purchased from authorised software resellers.
“Exell Technologies has been in extensive discussions with Adobe Systems SA and other software distributors to ensure we have a very clear understanding of the best principles of software licensing and management,” says Rosema.
“Exclusive to Exell Technologies, we have also negotiated a special once-off, six-month period offer, that, should any company opt to upgrade from a box licensing situation to licensing programmes, Exell Technologies will take responsibility for all legal CDs with accompanying serial numbers and obtain a legal written letter providing proof of the original licences,” he adds.
“The challenge with box licensing strategies, is the fact that you must be in possession of the physical medium i.e. original CD and serial number, which adds to headaches for administration.
“The licensing programmes will eliminate the safe-keeping of expensive software licences, which will not be required with such a letter,” Dewald continues.
Companies will no longer have to incur costs of insuring their CDs, nor will they have to find extra storage space and control methods – they will simply file or scan the original software licence document and use the Internet service to keep track of and store licence information. Software licence management will also help to prevent out the use of illegal software.
“A company may be unaware that it is breaking a licence agreement and it could suddenly incur expensive litigation costs and penalties – software licence management helps to prevent the use of pirated software,” Rosema explains. “Companies should therefore implement software asset management policies and ensure that regular audits are done,” he notes.
“Good software licence management is essential for all companies, because it will ensure not only compliance but will also save money by making sure only the necessary software is purchased or put forward for upgrade.
“As each organisation is different, Exell Technologies will ensure the best software management option is selected for your organisation. If your organisation has two or more box licences that are due for upgrade, make sure you give us a call first. Do not just buy a box – rather invest in a licence solution,” he concludes.
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