Office 365 limitations

[PaulWW]

Hi,

Anybody with insight into limitations with Office 365 in so far as number of files, sizes, etc?

Any negatives?

 

[Aharon]

I'd be interested as well. Looks like an affordable way to own Office. an IT colleague of mine is raving about it.

 

[Foxhound5366]

The negative is that you pay an annual subscription that's worth around a third of buying the full suite outright (although you'd lose Outlook from the cheaper 'Home and Student' package).

I guess it works out about the same in the long run, because it keeps you using the latest version at least.

 

[Aharon]

And gives u a terabyte of cloud storage.

 

[chrismine]

And it gives you 60 Skype minutes per month on certain options....

 

[Arthur]

O365 Home has to be one of the no-brainer must-get bargains in IT: Office suite, for 5 users, terabyte of OneDrive per user, an hour of Skype credits per user per month, always latest version.

 

[copacetic]

There are no limitations, as far as I know...

 

[Sparhawk]

there are a few Limitations:

https://support.office.com/en-au/ar...d-limits-8f34ff47-b749-408b-abc0-b605e1f6d498
https://support.microsoft.com/en-us/kb/2933738
https://technet.microsoft.com/en-us/library/exchange-online-limits.aspx
http://www.techrepublic.com/article/the-limits-of-unlimited-onedrive-storage/

 

[Sparhawk]

Forgot to mention the following, Office 365 is great in a work environment especially if you travel a lot, I have access on my Windows Phone, Tablet etc so no dragging the laptop around. But for a home user it kind of just disappoints, most home users just want the basics Outlook, Excel and Word, all the on-line is just fluff that most of them will never really use. A lot of dealers are convincing older people to subscribe to Office 365 when they don't really need it. Yes it is the future but really, conning people unawares into a subscription that they will never fully use, so that the dealer can get their rebate from MSFT for each yearly renewal is just wrong.

 

[Arthur]

conning people unawares into a subscription that they will never fully use

What's the con? You mean they're not telling people it's an annual subscription?

I have three Enterprise subscriptions and one Home. I only use a fraction of the functionality. But the parts I do use are marvellous.

 

[calypso]

One thing I found is a maximum of 5000 files within a folder in hosted sharepoint.

 

[Bryn]

The negative is that you pay an annual subscription that's worth around a third of buying the full suite outright (although you'd lose Outlook from the cheaper 'Home and Student' package).

I guess it works out about the same in the long run, because it keeps you using the latest version at least.

It's much, much better than that. Rebel Tech has a year of Office 365 Home Premium for R816. That's all the Office apps and unlimited OneDrive storage for 5 PC's, for the equivalent of R13.60 a month each. Just the storage is worth more than that.

there are a few Limitations:

https://support.office.com/en-au/ar...d-limits-8f34ff47-b749-408b-abc0-b605e1f6d498
https://support.microsoft.com/en-us/kb/2933738
https://technet.microsoft.com/en-us/library/exchange-online-limits.aspx
http://www.techrepublic.com/article/the-limits-of-unlimited-onedrive-storage/

Those limitations aren't intentional. I remember MS saying they're looking into it. And they only affect OneDrive for Business customers.

 

[Arthur]

there are a few Limitations:

https://support.office.com/en-au/ar...d-limits-8f34ff47-b749-408b-abc0-b605e1f6d498
https://support.microsoft.com/en-us/kb/2933738
https://technet.microsoft.com/en-us/library/exchange-online-limits.aspx
http://www.techrepublic.com/article/the-limits-of-unlimited-onedrive-storage/

One thing I found is a maximum of 5000 files within a folder in hosted sharepoint.

The limitations you mention are not for regular OneDrive but apply only to the current "SharePoint online" (which is in any case changing). They do not apply to the "consumer" version of OneDrive.

Confusingly, there are two OneDrives. Though they have the same "OneDrive" name, they in fact are built on two very different technologies underneath:

* OneDrive for Business: This is really just SharePoint online renamed to "OneDrive for Business". It comes with the more expensive Office 365 for business subscriptions. It has SharePoint functionality and repositories for collaboration, and even used to support your own websites. It also has filesize and filename limitations (certain characters are not supported). It is not the OneDrive you get as a consumer.

* OneDrive: this is what you get with your Microsoft account (on your Windows PC or Phone), and also with an Office 365 Home, Personal or Small Business subscription. This version of OneDrive does not have the current "SharePoint online" limitations. I have 240GB in 55 824 files on my regular "consumer" OneDrive, including family video/DVD images in the 5-7GB filesize range. Some files are nested more than ten levels deep, with very long filenames.

Unlike the OneDrive for Business version, this ordinary "consumer OneDrive" does not have the "SharePoint online" limitations. It supports all file formats, does automatic image tagging and album creation online in the cloud, is enabled for music and video streaming, and a whole lot more.

Though I have three OneDrive for Business accounts, all with unlimited storage, I never use them, preferring to stick with the "regular" OneDrive, where I have 1.2TB of available storage.

Microsoft has said it will in time converge these two different OneDrives and lift the limitations on the SharePoint version.

All my PCs and devices sync with this regular "consumer" OneDrive, so I can access all my files from anywhere. I have Windows Phone and Android devices, and they all have the OneDrive app installed.

The nice thing with this regular OneDrive is that in Win8.1 you can mark a file as local or online-only. If it's online-only, it stores a placeholder on your local drive but the whole file is actually online in the cloud OneDrive. This means your OneDrive folder is searchable just like a regular local Windows folder. If you click on a file that is online, it is automatically fetched (of course you have to be connected to the internet).

Another nifty little feature: when you delete a OneDrive file on any device or PC, the deleted file is moved to the online Recycle Bin, so it's always recoverable. If I delete a OneDrive file on my phone, for example, that deleted file is also in my PC's recycle bin. Nice.

All my Contacts and Calendars sync online, so phones and PCs are always in sync. Update a contact on my phone, and it's also in my desktop Outlook, online, and all other devices.

The OneDrive app is available for Windows, Mac, iOS, and Android. It's a fantastic little app, supports multiple OneDrive accounts, and is consistent between platforms.

 

[PaulWW]

Thanks folks this is getting interesting.

I am looking to move my small business, with two users currently, to 365 as a replacement for SBS 2003. We are needing exchange and file server functionality

I am a bit confused by Sharepoint, not ever having used it before and the file limitations it appears to have for business as we almost certainly have more that 5000 files.

Could somebody explain this to me in simple terms and how one would get around the limit?

 

[Arthur]

Do you really need Exchange? For two users?

In my business we use Office 365 (Enterprise plan). And I use the regular OneDrive for cloud storage. I don't need SharePoint functionality. Ornery OneDrive is really just another storage device that happens to be in the cloud. No SharePoint fiddles and hassles.

 

[PaulWW]

Thanks Arthur, we do have our own domain and are running via exchange (in sbs 2003) so I thought it was a must.

How do you go about file sharing and common files?

Currently we house them on server and both users have access to them there.

 

[Claymore]

I've been recommending Office 365 Home for people, and it works really well. Great value for money if you have more than one PC. One limitation I've run into is that OneDrive seems unable to sync files with more than about 250 characters in the path and name, and it can't sync files with names starting with a space. The first limitation is really annoying, because the default action for the error that pops up is to start you reconfiguring OneDrive from scratch.

 

[Ockie]

Anyone having issues with smtp on office 365? When I try and send out work email on my work email using Evolution on Elemental OS it says it cant connect to the server. Was working perfectly yesterday. Checked on office 365 online and my settings is correct in my client.