Tax invoices

[Oogie]

So.. I was on the SARS website last night just browsing a few things and I read the tax invoice requirements... So as it turns out you are supposed to have your customer/clients vat numbers on all your invoices otherwise they are "void" or it is deemed an offence

Anyone have experience with this? We have record of all the vat numbers for our (3) clients but it was not put on their invoices - what should I do?

 

[DDV TECH]

Afaik if their VAT numbers are not on the INV, then they can not claim back the VAT, I think this applies to all INV over R1000.00, I just place them on all invoices.

 

[Oogie]

Well we have not long started and only issued about 10 invoices or so - just has their company names and addresses etc. So should I or Can I issue "new" invoices to correct this? How would that work?

 

[DDV TECH]

Depends on what you are using, perhaps it's better to do a credit on the system, close the INV and generate a new one, you clients will not be happy if they can not claim back the vat, I know I would not be, but it's up to you, I do not think you can get into trouble from SARS, unless you are charging VAT and you yourself are not VAT registered.

 

[Oogie]

We are registered

 

[MAGANGAT]

there is 2 ways of doing it ,

1 . you can credit all those invoices and issue them with new correct invoices or
2 . you can write on their vat no's on their invoices and initial it , just so if there is a query , it can be seen that you (issuer of invoice) wrote the vat no and in future you can give proper vat invoices.i did check on the sars vat vendor search to verify that my supplier was registered for vat.

i had a supplier who had supplied me some stock , he didnt have his vat no and neither did he have my vat no , so after a call to sars , they said that since HE issued the invoice , he can write both our vat no's on the invoice , should there be a query , he will be responsible.
try not to let it happen too many times , you have to be consistant and effiecient with sars and they not so bad after all.
the reason sars wants both vat no's is so it becomes hard for people to crook them , if they audit you and see you havent paid the vat that you collected on your "vat invoice" , they can then check who the invoice was issued to and if they had claimed extra or if any fraud is going on .

good luck