before any agreement is signed the tenant is made aware that I will allocate every month R2 000 towards maintenance of the property (used to be R1 000 ten years ago)
Every five years I paint outside, every three to five years I paint inside, wood maintenance done every two years etcetc
if during the incoming inspection there are issues which need to be addressed, this is put in writing and a schedule budgeted and agreed to- this doesn't happen very often though
unforeseen damage is covered by insurance
given my history of being audited, I pretty much have to have a solid documentation process for all expenses incurred and the maintenance schedule resulted more as a result of that than anything else
Thank you. This is helpful. Okay, given your history of being audited... that's The Tax Man? So it makes sense that all your documentation is in order, of the expenses you incurr, and can legitimately deduct from tax. Good.
It also makes sense to a have a maintenance plan. I'd be very interested to read more about other items that you and other owners work on, cyclicly, like your painting, every x years.
This is the kind of planning that new owners just don't know how to do: how often will they need to replace the roof, gutters, electrics, electric fencing, generator or other, plumbing, outside paint, inside paint, windows, burglar guards, geysers, driveway, etc., and what else? And roughly what will each of those items cost? Is your figure of R2000 p.m. a figure you've gained from experience, that kinda works out in the long run, or do you quantify the known maintenance and spread it out over time (and over a spreadsheet)?
The other part I don't understand is why you discuss this with your tenant. At all. Do you have an obligation to do so? Or are you trying to set a limit, to start with, so they don't ask for more than you're willing to do? Or are you wanting to show them that you are a responsible owner? This is a genuine question: what to you gain from making your maintenance budget a topic between you as owner, and your tenant?