Any complex trustees on here? Please help.

[saor]

A sense of duty is the only thing preventing my resignation as a reluctant trustee.

We've recently received correspondence from the Managing Agents, Rubrix asking for certified copies of trustees' IDs and their Tax Numbers. I'm flipping furious but haven't said anything on the emails. When somebody refused the MA forwarded sections of a government document saying we have to comply - something about money laundering.

What's your guys' take on this?

Depends if there's a valid / legitimate reason for it. If our managing agents just said: We need your ID + tax without a reason I'd be on their case for kak communication. As it stands when they come to us with a request it's always: We need X, because Y. And then we make a decision about it. They can't just ask for things in the abstract without reason.

 

[maumau]

Depends if there's a valid / legitimate reason for it. If our managing agents just said: We need your ID + tax without a reason I'd be on their case for kak communication. As it stands when they come to us with a request it's always: We need X, because Y. And then we make a decision about it. They can't just ask for things in the abstract without reason.

Tks Saor, they've said it's because because bodies corporate are required to pay income tax and submit annual returns.

It's legit but who wants to flash these personal details around - not me.

 

[Foxhound5366]

A sense of duty is the only thing preventing my resignation as a reluctant trustee.

We've recently received correspondence from the Managing Agents, Rubrix asking for certified copies of trustees' IDs and their Tax Numbers. I'm flipping furious but haven't said anything on the emails. When somebody refused the MA forwarded sections of a government document saying we have to comply - something about money laundering.

What's your guys' take on this?

The MA needs to know who trustees are. You sign a legally binding document that means you have responsibilities of care and other things ... and can be held liable if you're found guilty of some things. I don't know why you'd be opposed to that, the MA already has all your personal info simply in terms of issuing levy statements every month.

 

[now05ster]

A sense of duty is the only thing preventing my resignation as a reluctant trustee.

We've recently received correspondence from the Managing Agents, Rubrix asking for certified copies of trustees' IDs and their Tax Numbers. I'm flipping furious but haven't said anything on the emails. When somebody refused the MA forwarded sections of a government document saying we have to comply - something about money laundering.

What's your guys' take on this?

Our MA also required this recently. They sent a comms out pertaining to legislation that changed or something.

I haven't done mine, life has been busy. Haven't been hounded yet, will get to the comms sometime.

 

[now05ster]

Our MA also required this recently. They sent a comms out pertaining to legislation that changed or something.

I haven't done mine, life has been busy. Haven't been hounded yet, will get to the comms sometime.

To Whom It May Concern
We write to confirm the recent updates issued by the South African Revenue Service (SARS) regarding the annual income tax submission requirements applicable to Body Corporates and Homeowners Associations (HOAs).
SARS has implemented enhanced disclosure and verification measures for entities classified as "Associations Not for Gain" and "Bodies Corporate" in terms of the Income Tax Act. As part of these updated requirements, SARS now mandates the inclusion of the following information with each annual income tax return:
1. Deed of Transfer / Title Deed Information
For Sectional Title Schemes, the Deed of Transfer number relating to the scheme must be disclosed as part of the entity's statutory profile.
2. Member Information (Capped at 20 Members)
SARS requires a schedule of members, limited to a maximum of 20 individuals or entities, containing the following details:
Full names
Identity or registration numbers
Income tax reference numbers
Contact details, where applicable
This information is required to verify ownership, participation interests, and the tax compliance status of persons associated with the Body Corporate/HOA.
To assist in illustrating these requirements, we have attached an Annexure containing screenshots of the SARS tax return interface, demonstrating precisely where these disclosures are required within the submission process.

 

[now05ster]

Now that I'm actually going through the emails, it seems as though our one trustee who agreed to be a Public Officer had to submit all the said documents for SARS and this was not requirement for all trustees.

The aforementioned was a seperate comms that we received as owners.

 

[maumau]

Thank you @now05ster that's the document we received.

If one of our trustees accepts Public Officer it would be helpful. Will ask at our meeting on Wednesday.