"Duplicate receipt"

A typical invoice is usually processed (printed) either in duplicate or triplicate:

Original - Accompanies goods and is handed to the purchaser upon receipt of payment;
Copy Invoice 1 - is retained by business as proof of sales transaction and that an Invoice was generated;
Copy Invoice 2 (Optional) - Proof of Delivery - Handed to customer upon cash purchase for signature and is retained by Seller OR
accompanies goods for delivery and to be signed upon receipt - this copy is returned to Seller.

Never heard of a Duplicate Receipt, unless this refers specifically to a POS transaction, IOW a duplicate of the till-slip/card machine slip.

A Duplicate Invoice (Reprinted Invoice) is almost never generated as it could lead to duplicate payments/fraudulent transactions.

And NO, I'm not an accountant, but did do Cost- and Management Accounting.
 
A duplicate receipt is essentially a copy of the original receipt given to a customer when they pay off part or all of a balance they owe. I’ve seen this used a lot in businesses where people have accounts, like at stores or service providers. The shop keeps a record of the payment, and the customer gets a copy for their own reference. It’s like making sure both sides have proof that the debt was reduced or paid off, similar to a regular receipt but for account payments instead of cash sales. It helps with tracking payments that happen over time.
 
A duplicate receipt refers to a copy of the original receipt that is issued to a customer when they make a payment against an outstanding account. Essentially, it serves as a record for both the business and the customer that the payment has been made and received.

Examples would be...

  • Customer Requests: A customer may request a duplicate receipt if they have lost the original or require an additional copy for their records.
  • Billing Disputes: In cases where there is a billing dispute, a duplicate receipt can be provided to validate the payment history and resolve the issue.
  • Internal Records: Businesses may issue duplicate receipts to maintain accurate internal records, especially for accounting and auditing purposes.
  • Proof of Payment: When a payment is made through a third party (e.g., a bank or payment processor), a duplicate receipt can be issued to the payer to confirm the transaction.
  • Employee Reimbursements: For employee expense reimbursements, duplicate receipts may be required to provide evidence of business-related expenditures.


So you may have come across paying for something via your card and getting a credit card receipt from the POS, but then the shop still prints you another receipt. That is a duplicate receipt in its easiest form. Its just a duplicate of the POS item, but is used to register directly onto their system too, if they havent fully integrated it.
 
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Corelli said:
Thats a cash receipt, for payment for a product. Its not a duplicate receipt. Normally cash sales.
Click to expand...

We have a cash sales invoice book, yes, for the 1% of transactions that are done ad hoc, out of hand to individuals without an account. For everything else we 100% use this for all payments, be it cash/eft/bitcoin, be it for a product or the payment of an account. The duplicate/copy is what we use as our primary source document for the payment.
 
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