Email back-up

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leonb

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We have a small business with about 5 employees. Most of our communication is via email, and therefore contains business critical information. If we for some reason lose a month of emails due to a computer crash, theft or something, the business my suffer considerably.

I need to find a way to automatically back up all SENT and Received emai. What option do I have. I dont like the idea of backing up everything once a day on a network computer, and would rather like to have everything stored web based. Something similar to a Gmail account.

I've check out a bit the Google apps for business. Apparently there is a way to keep your domain, and still use Gmail. Has anyone done this?

Any other ideas?
 
There is 1001 ways to do this. You could sync their pst's to a NAS device, you could install an exchange server, you could setup an IMAP server. It all depends if you want to throw money at this.
 
Yes, google apps is what you are looking for. Each user gets a 7GB mailbox on the free version and all your mail is stored on the google servers, just like gmail.
I use it for my company and many of my customers, works great.
 
ramar said:
Yes, google apps is what you are looking for. Each user gets a 7GB mailbox on the free version and all your mail is stored on the google servers, just like gmail.
I use it for my company and many of my customers, works great.
Click to expand...

How did you manage to create mail exchange (MX) records to show to Google Apps? I have access to cPanel to make changes to our mailboxes, but dont have the MX setting/option anywhere?
 
Grep said:
There is 1001 ways to do this. You could sync their pst's to a NAS device, you could install an exchange server, you could setup an IMAP server. It all depends if you want to throw money at this.
Click to expand...

Ideally I want to use minimal money - no new hardware etc.
 
Google Apps Premier Edition will cost you $50 per user per year and gives you 10 years worth of email archiving, anti-spam, email anti-virus. You can keep your existing domain name, your mx records are modified to point at the google mail servers. Nothing on the market beats this
 
Also make sure your backing up your data - losing your data from a hard drive crash could severly cripple a company. Its amazing how data backups still get overlooked in this day and age. And dont store the dvd/tape next to the server.

Google mail is your best bet. You can use your own domain name and point it to google.
 
When I was trying this a couple of years back the problem with hosted gmail was the speed(espedcially with IMAP and outlook.). has it gotten any better.? also any international link failure will affect all your email
 
Also does anyone know how one would accesss alll the eails for a paticular domain from one account so you could run scripts on them and the like..
 
leonb said:
How did you manage to create mail exchange (MX) records to show to Google Apps? I have access to cPanel to make changes to our mailboxes, but dont have the MX setting/option anywhere?
Click to expand...

sign up with google apps standard and they will give you all the mx info.

BigSky said:
Google Apps Premier Edition will cost you $50 per user per year and gives you 10 years worth of email archiving, anti-spam, email anti-virus. You can keep your existing domain name, your mx records are modified to point at the google mail servers. Nothing on the market beats this
Click to expand...

it also gives you exchange sync ability. which i presume includes calendar and address book...
you can get google apps standard syncing on your address book and calendar via thunderbird, not sure if outlook supports caldav though.
all versions of gmail support mobile mail and push and should integrate with wider pim features on modern handsets (activesync/imap idle)

greggpb said:
When I was trying this a couple of years back the problem with hosted gmail was the speed(espedcially with IMAP and outlook.). has it gotten any better.? also any international link failure will affect all your email
Click to expand...

correct. outlook 2007 with imap was a dog. apparently 2010 is better. haven't used it, happy with tb.
if you fully download messages instead of just headers, you'll have the mail on your machine and you can access your mail via the web if there's mission critical stuff. if international goes down, there's going to be issues for everybody.

greggpb said:
Also does anyone know how one would accesss alll the eails for a paticular domain from one account so you could run scripts on them and the like..
Click to expand...

set up pop retrieval in your main account and set up sending identities with correct smtp auth for each account in order to masquerade your sending address from your mail client.
pop retrieval will only check every few minutes, so make sure your main account is the one that you need push on, as you'll only get push through that one.
i'd recommend setting all filters/rules in gmail rather than your mail client as well.

you can demo all of the above, including address book and calendar sync with thunderbird on a regular gmail account.
download the lightning and gContactSync plugins to integrate your calendar and address book.
set it all up on your phone and you're good to go.
not everybody likes thunderbird or learning a new ui, but at least you don't have to pay anything to test it out...
 
Last edited:
leonb said:
How did you manage to create mail exchange (MX) records to show to Google Apps? I have access to cPanel to make changes to our mailboxes, but dont have the MX setting/option anywhere?
Click to expand...

You have to modify the MX records in your DNS settings in your cpanel. If you cant see those settings in your cpanel you will have to contact your hosting provider and ask them to change the MX settings for you. Not all providers give you access to your DNS settings.
 
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