Excel question

Use Tools/Notifications in the GoogleDocs spreadsheet for email updates, etc. Btw, GoogleDocs spreadsheets can have pretty powerful uses - I've them running as generalised games/calculation engines for Facebook apps and Flash apps.
 
How many staff members do you have? If not too many the easiest is going to have a form for each one, check link

You can always make a HTML page with links to each staff member to make it easier to enter the data.

or one form with a drop down list with each staff member on the list
 
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