MS Teams Meeting

[Dolby]

Maybe I'm not as clued up on Teams as some people, but I can't see a way of doing what I need to do :

Our company has 1,000s of employees - and of these, I'd like to meet with 150 employees every few months . Note that due to the size of the company, the 150 employees are not static - often people leave/join etc . Also, I'd prefer 2 or 3 identical sessions so they can select which meeting to join .

1) Creating a meeting request for 150 employees is tedious - especially when there are continually new names to be added/removed
2) Even if I go through this process, you can't 'copy' the attendees to extra sessions. It seems you need to create a new meeting everytime .
3) I then decided to add all 150 into a Team (and tell the new guys they NEED to join the team) and can invite the team to a meeting.

The issue with 3) is that it doesn't automatically add into the 150 peoples calendar!

Is there another way to do this at all ?

 

[Mzezman]

Mailing list? Then setup meeting with the mailing list as the invitee?

 

[HAL 9000]

Use MS Outlook to set up a Contact Group with all of the required email addresses and name it accordingly, then use Outlook to generate a Teams Meeting request & use the contact group name to send the meeting request to ALL of the attendees as an Outlook calendar item - as an added bonus you will also receive notifications if they have accepted or declined the meeting invite.

(You can also edit a contact group name in an email / Teams meeting invitation to remove any members who may be unavailable, by expanding the contact group in the To: window and deleting email addresses as required - however you will then not be able to collapse the Contact Group name in the To: window again for that particular email / Teams meeting invitation).

How to create a contact group in MS Outlook:

Create a contact group in Outlook - Microsoft Support

Training: Watch and learn how to create an email contact group in Outlook so you can email the group instead of sending individual emails.

support.microsoft.com

Send a message or a meeting invite to a contact group:

Send a message or a meeting invite to a contact group - Microsoft Support

Send an email message to an existing contact group (distribution list).

support.microsoft.com

Schedule a Teams meeting from Outlook

Schedule a Teams meeting from Outlook - Microsoft Support

Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly from Outlook. It also lets people view, accept, or join meetings in either app.

support.microsoft.com

I hope this helps you out!