Outlook 2007

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Skywalker786

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Hi, On Outlook 2007 is there a way, that when someones deletes mail in the deleted box that it actually gets moved to another folder instead of being deleted. But the person thats actually deletes the mail, thinks it has been deleted.

Or if it is possible to disable the delete function and make it supervisor enabled.

I am suspicious of a staff member, and want to be sure of what mails she is deleting.+

thanks
 
I don't think there is an option to disable Email deletion, but what you could probably do is to set a forwarder to automatically send a copy of all mails on a specific address, to another. A bit of a pain though as you cannot just monitor what is being deleted, you would have a copy of everything.

How are your systems set up? Users downloading mail direct to their PC's via POP?
 
Flidiot said:
I don't think there is an option to disable Email deletion, but what you could probably do is to set a forwarder to automatically send a copy of all mails on a specific address, to another. A bit of a pain though as you cannot just monitor what is being deleted, you would have a copy of everything.

How are your systems set up? Users downloading mail direct to their PC's via POP?
Click to expand...

HI user downloading email directly to pc
 
Skywalker786 said:
Hi, On Outlook 2007 is there a way, that when someones deletes mail in the deleted box that it actually gets moved to another folder instead of being deleted. But the person thats actually deletes the mail, thinks it has been deleted.

Or if it is possible to disable the delete function and make it supervisor enabled.

I am suspicious of a staff member, and want to be sure of what mails she is deleting.+

thanks
Click to expand...

suspicious of what exactly?
 
Skywalker786 said:
HI user downloading email directly to pc
Click to expand...

Safest/least pain in the butt would probably be to just have a copy of all mails sent to another Email. Can usually be done on your hosting.

I am also curious now though, what exactly are you suspicious of?
 
Flidiot said:
Safest/least pain in the butt would probably be to just have a copy of all mails sent to another Email. Can usually be done on your hosting.

I am also curious now though, what exactly are you suspicious of?
Click to expand...

My company deals with bank sensitive information.
 
It would be really useful if Outlook rules ran on any folder and not just when a mail is received. It is possible to do it but you would be into creating VB scripts to do it.
If your email host can supply copies of mails that would be useful as it would be an independent witness in the event of inappropriate action by your employee.
I would suggest that if you do not have an email policy signed by all employees that you implement one immediately. It should cover inappropriate use of the internet (sites for over 18s etc) and you could include less sensitive sites such as facebook, twitter, gmail although you could block those sites anyway. It should also state that all emails sent are the property of the company and that your management can read all emails. If you have locked all this down then sad to say you are still vulnerable in that they may be sending information via cellpohone in either text messages or internet connectivity.
Good luck. It is not pleasant if you suspect an employee is acting inappropriately and if that is the case the actions you take, although necessary, can cause resentment in the office but they need to be taken.

Regards

Tim
 
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