Location: Durban
URL: http://www.thumbtribe.co.za/
Description:
Leading mobile media network and solutions provider – Thumbtribe, is seeking an Office Administrator for its Durban office.
Key responsibilities will include:
As and when required:
Requirements:
Advantageous:
Details:
Apply to this job
URL: http://www.thumbtribe.co.za/
Description:
Leading mobile media network and solutions provider – Thumbtribe, is seeking an Office Administrator for its Durban office.
Key responsibilities will include:
- Prompt answering of all incoming calls in a professional and courteous manner ensuring that no delays are experienced in putting calls through or in taking of messages;
- Collect post and manage courier deliveries;
- Do the petty cash reconciliation at every month-end
As and when required:
- Monitor fixed assets (e.g. 3G cards; insurance; laptops; pcs; asset tag updates)
- Arrange management meetings and conferences;
- Transcribe minutes of meetings;
- Follow up with clients post meetings;
- Attend to typing/copy checking for Directors as and when required;
- Order and manage stationary
- Attend to travel (car, accommodation, flights) bookings
- Update intranet (Wiki) with information
- Attend to faxing / scanning
- Manage housekeeping
- Manage office meals
- Compile job adverts from job specs delivered by direct line managers;
- Post adverts on relevant job sites
- Arrange interviews and transcribe
- Conduct reference and qualifications checks
- Arrange for criminal history checks to be performed
- Manage new employee setup (forms, contracts, documents etc)
- Payroll Admin – Follow up on payroll and HR requests
- General Admin and ad hoc HR tasks (process leave forms; check if sick notes are required; birthdays; monitor medical aid and RAs)
Requirements:
- Intermediate working knowledge of Microsoft packages i.e. Word, Excel, Outlook and Power Point
- Basic bookkeeping (Pastel)
- Processing quotes
- Managing status reports for Legal sign off and chasing clients
- Knowledge of spreadsheets
- Ability to cope under pressure
- Ability to prioritize work
- Ability to work without close supervision
- Good telephonic skills/Good clear assertive voice.
- Must be able to communicate in English, including reading, writing and speaking English (handwriting must be legible)
Advantageous:
- Mobile media experience
- Personal Skills/Attributes
- Analytical thinking;
- Ability to learn; self development orientation; adaptability; flexibility; positive self image; self control; tenacity; thoroughness; inter personal awareness;
- Concern for impact;
- Initiative; efficiency orientation; concern for standards;
- People management skills
- Problem solving skills
- Time management
- Attention to detail
Details:
- Province: Kwazulu-Natal
- City: Ballito
- Education level: Diploma
- Job level: MidSenior
- Own transport required: Yes
- Travel requirement: Often
- Type: Permanent
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