Location: Gauteng
Description:
Description of responsibilities:
Project Support
§ Resource Time management: Monitor and report on time booked by participants against projects.
§ Co- Ordinate with 3rd party suppliers should the need arise.
§ Financial management on projects – provide weekly reports in agreed format to Programme/Project Managers with respect to the management of project financials (timesheet, cost, procurement, invoices). Invoice approvals must be done in time for Finance payment cycle.
§ Register projects and obtain WBS from Finance.
§ Project forecasts – support PM’s to create and maintain as requested.
Project Administration
§ Monitoring and escalation of outdated project deliverables as set forth in the client’s contractual SLA agreement
§ Meetings: Booking and preparation for project meetings, planning sessions, scoping sessions and any other meetings that the project manager might wish to call.
o Notifying all relevant parties of upcoming meetings and workshops via minuted meeting notifications.
o Distributing relevant documentation to all parties concerned prior to the meeting.
o Attend project meetings, in order to take registration and minutes
o Compile the minutes, have them approved by the Project Manager and distribute them to the relevant parties within 24hr turnaround time.
§ Keep attendance register for workshops when required
§ Adheres to the ITO project management process regarding project register updates as defined in the Programme process document.
§ Build and maintain a document library – soft copies in EPM repository, hard copies filed in the project files.
Project Reporting
§ Ensure delivery of a weekly consolidated report on all active projects as defined by the Programme.
§ Prepare Progress Reports as required by the Programme/Project Managers.
General Administration
§ Keep Contact lists of project members and stakeholders up to date.
§ Inventory Control.
§ Preparation of Presentations
§ File PO and invoice documentation as required by project/programme.
Qualifications and experience required:
§ A tertiary qualification will be an advantage.
§ Previous involvement with ITC projects necessary.
§ A successful track record of managing small projects that meets client requirements.
§ Has a proven track record showing practical understanding of the needs and requirements of the internal customer and keeping them in mind when taking actions or making decisions.
§ In-depth knowledge of MS Office product suite and specifically MS EPM and MS Project is essential. Documentation skills particularly with MS Office toolset – MS Word, MS Excel, MS Visio.
§ Knowledge of formal project management principles and methodologies such as PMBOK is essential. Having done at least the preparatory course for PMI certification will be a strong advantage.
§ Ability to interact with technical resources and business stakeholders, and provide a communication channel between them.
§ Attention to detail
§ Experience in project cost centre environment will be an advantage.
§ Strong Relationship building and maintenance skills.
§ 3-5 years experience in a similar position is required.
§ Strong logistical/organizing skills (e.g event management).
§ Willing to travel
Technical Requirements
§ PC skills –A high proficiency in MS Office, Enterprise Project Management.
§ Windows/Office (Especially PowerPoint, Word, Excel).
§ MS Project 2003/2007- High Proficiency
Apply here or alternatively, e-mail Word CV to: [email protected]. Indicate only [Ver000274] in the subject line.
Closing Date: 14 September 2011
If you have not had any response within two weeks from the closing date, please consider your application unsuccessful. Our Client reserves the right not to proceed with filling this vacancy. An application will not in itself entitle any applicant to an interview.
Ref: Ver000274/TM2
Closing date: 2011-09-18
Apply to this job
Description:
Description of responsibilities:
Project Support
§ Resource Time management: Monitor and report on time booked by participants against projects.
§ Co- Ordinate with 3rd party suppliers should the need arise.
§ Financial management on projects – provide weekly reports in agreed format to Programme/Project Managers with respect to the management of project financials (timesheet, cost, procurement, invoices). Invoice approvals must be done in time for Finance payment cycle.
§ Register projects and obtain WBS from Finance.
§ Project forecasts – support PM’s to create and maintain as requested.
Project Administration
§ Monitoring and escalation of outdated project deliverables as set forth in the client’s contractual SLA agreement
§ Meetings: Booking and preparation for project meetings, planning sessions, scoping sessions and any other meetings that the project manager might wish to call.
o Notifying all relevant parties of upcoming meetings and workshops via minuted meeting notifications.
o Distributing relevant documentation to all parties concerned prior to the meeting.
o Attend project meetings, in order to take registration and minutes
o Compile the minutes, have them approved by the Project Manager and distribute them to the relevant parties within 24hr turnaround time.
§ Keep attendance register for workshops when required
§ Adheres to the ITO project management process regarding project register updates as defined in the Programme process document.
§ Build and maintain a document library – soft copies in EPM repository, hard copies filed in the project files.
Project Reporting
§ Ensure delivery of a weekly consolidated report on all active projects as defined by the Programme.
§ Prepare Progress Reports as required by the Programme/Project Managers.
General Administration
§ Keep Contact lists of project members and stakeholders up to date.
§ Inventory Control.
§ Preparation of Presentations
§ File PO and invoice documentation as required by project/programme.
Qualifications and experience required:
§ A tertiary qualification will be an advantage.
§ Previous involvement with ITC projects necessary.
§ A successful track record of managing small projects that meets client requirements.
§ Has a proven track record showing practical understanding of the needs and requirements of the internal customer and keeping them in mind when taking actions or making decisions.
§ In-depth knowledge of MS Office product suite and specifically MS EPM and MS Project is essential. Documentation skills particularly with MS Office toolset – MS Word, MS Excel, MS Visio.
§ Knowledge of formal project management principles and methodologies such as PMBOK is essential. Having done at least the preparatory course for PMI certification will be a strong advantage.
§ Ability to interact with technical resources and business stakeholders, and provide a communication channel between them.
§ Attention to detail
§ Experience in project cost centre environment will be an advantage.
§ Strong Relationship building and maintenance skills.
§ 3-5 years experience in a similar position is required.
§ Strong logistical/organizing skills (e.g event management).
§ Willing to travel
Technical Requirements
§ PC skills –A high proficiency in MS Office, Enterprise Project Management.
§ Windows/Office (Especially PowerPoint, Word, Excel).
§ MS Project 2003/2007- High Proficiency
Apply here or alternatively, e-mail Word CV to: [email protected]. Indicate only [Ver000274] in the subject line.
Closing Date: 14 September 2011
If you have not had any response within two weeks from the closing date, please consider your application unsuccessful. Our Client reserves the right not to proceed with filling this vacancy. An application will not in itself entitle any applicant to an interview.
Ref: Ver000274/TM2
Closing date: 2011-09-18
Apply to this job